Member agreement · 2026-09-20

1. Directory operators

The Widows Sons Directory is provided by The Two Burning Tapers Podcast and administered by Shawn Parker and Casey Marrillia (the operators, we, or us). Contact bowhunter11@gmail.com. These terms govern this app, not membership in a lodge, chapter, or other organization. A listing, logo, office, or badge does not establish endorsement by, or authority to speak for, a Grand Lodge or every Widows Sons organization.

2. Eligibility and honest participation

You must be at least 18 and legally able to enter this agreement. Supply accurate information and keep your chapter, role, contact details, and standing current. Sign-in and membership approval are separate requirements. Do not impersonate anyone, share accounts, sell access, publicly distribute private invitations, or fabricate endorsements. Approve only people you can honestly verify. Administrators may enter information only with permission and cannot sign this agreement for another member.

3. Protect fellow members

Use the directory for legitimate member connections. Do not scrape, bulk export, sell, republish, or use member information for unsolicited advertising, harassment, stalking, threats, discrimination, fraud, or other unlawful activity. Do not disclose another person's private details or screenshots without permission or another lawful basis. Do not bypass access controls. Report suspected abuse through the in-app Safety and reports tool or Support. Members may be removed from this app for abuse, ineligibility, or serious safety concerns under the published administrator, president, or three-member process.

4. Your content and permissions

You retain your rights to submitted content. You grant the operators a nonexclusive, royalty-free license to store, resize, format, and display it only as reasonably necessary to run, protect, and maintain the directory, subject to the Privacy Notice and applicable law. You must have the necessary rights and permissions, including those of identifiable people where required. Do not upload confidential lodge material, private financial records, unlawful content, or content infringing others' rights. This license does not authorize podcast advertising using your likeness. Removing content ends ordinary display, subject to lawful retention, backups, and activity records described in the Privacy Notice.

5. Approvals and digital dues cards

Approvals, offices, badges, and digital cards reflect app records supplied by members or administrators. They are not background checks, guarantees of identity or conduct, or independent proof of paid dues. App access and chapter dues are different matters. Verify official standing and payment with the responsible chapter or lodge. Screenshots may be outdated; live QR verification reports the app's record at the time checked and may still contain errors.

6. Events and riding safety

An event listing does not make the operators its organizer, insurer, sponsor, or safety inspector. Confirm venue, dates, costs, requirements, and cancellations with the organizer. Maps may be approximate or incorrect. Riding and attending events involve risks, including serious injury, property loss, and death. Follow the law, use appropriate protective equipment, and never operate the app while driving or riding. These terms are not an event waiver or insurance policy and do not replace organizer requirements or waive legally protected claims.

7. Access and moderation

We may restrict access or remove content when reasonably necessary to protect members, investigate misuse, enforce these terms, comply with law, or reflect changed membership standing. Safety or security may require action without advance notice. Ask Support to review a mistake and provide relevant information. Directory decisions do not determine outside chapter or lodge membership. Approval and removal history may remain as described in the Privacy Notice. We do not promise to review every post or detect every problem.

8. Availability and limits of responsibility

To the extent applicable law permits, the app is provided as available without promises of uninterrupted service, perfect accuracy, or complete security, and without implied warranties of merchantability, fitness for a particular purpose, or noninfringement. To that same extent, the operators are not liable for indirect or consequential losses from reliance on member submissions, third-party services, or interruptions. These limits do not exclude liability for fraud, intentional misconduct, gross negligence, or liability or consumer rights that cannot lawfully be excluded. Nothing here removes our legal duties to protect personal information. You remain responsible for your unlawful actions; no blanket release of all claims is required.

9. Other services and ownership

Sign-in, hosting, maps, podcast platforms, and linked sites may have separate terms and privacy practices. We do not control their availability or content. App materials and third-party marks remain their owners' property. Permission to use this app does not transfer ownership of branding or another member's content. Report suspected infringement through Support, identifying the material and your rights.

10. Electronic signature and copies

Read the Terms and Privacy Notice before signing. An unchecked acknowledgement, your typed full name, and Agree and continue record your intention to sign electronically. Consent covers this agreement and future versions presented for acceptance, not marketing or a waiver of privacy rights. You need internet access and a browser that displays these pages; save or print a copy from the version page. Ask Support for a copy, accessibility help, or a paper-signing alternative; any paper-copy charge will be disclosed before you agree to it. You can decline and leave, or contact Support to withdraw electronic consent for future agreements or close your directory account. Withdrawal does not invalidate earlier acceptance, prevent privacy requests, or terminate outside chapter membership. Update contact details through your profile or Support.

11. Changes and disputes

Material changes require a new recorded acceptance before continued member access. They do not retroactively rewrite prior agreement records. Contact Support to try to resolve concerns, but this is not a prerequisite to exercising legal rights or meeting deadlines. Mandatory local law and access to courts and regulators remain available. An unenforceable provision does not invalidate the rest to the extent lawful. These terms do not impose mandatory arbitration or a class-action waiver.

Operators and contact

This notice covers the Widows Sons Directory provided by The Two Burning Tapers Podcast and administered by Shawn Parker and Casey Marrillia. Contact bowhunter11@gmail.com for privacy questions, access, correction, deletion, objections, or security concerns. Separate lodges, chapters, podcast platforms, and linked sites have their own practices.

Information and sources

You, inviters, administrators, and verifying members supply account email, legal and road names, chapter and lodge details, roles, phone, town, state or province, postal code, country, membership and dues status, photos, event activity, invitations, approvals, reports, and removal history. ChatGPT sign-in supplies account identity and may supply a display name; we do not receive your sign-in password. We record your typed signature name, account identity, timestamp, document version, and document fingerprint. Hosting providers may process IP addresses, browser details, and request logs. Information from others may be incomplete; contact us to correct it.

Purposes and legal bases

We use information to operate the directory, establish and renew access, connect members, display maps and events, maintain membership history and digital cards, respond to requests, prevent misuse, and record agreements. We do not sell directory records or use them for targeted advertising. Agreement acceptance does not subscribe you to podcast marketing. Where law requires a legal basis, processing depends on providing the requested service, permitted legitimate operational and security interests, legal obligations, or specific consent where required. Raise objections or withdraw consent-based permissions through Support; this does not make earlier lawful processing unlawful.

Member visibility and choices

Approved members can see names, chapter, lodge, role, profile photo, and membership history. Email, phone, and approximate map pins are visible to other verified members by default unless you change Privacy controls under My dues card. Hiding those fields does not hide your name, chapter, town text, photo, or membership tree entry. Global administrators retain operational access; authorized chapter and state leaders can see records within their administrative scope. Applicants can see the chapter and role on their invitation. Keep invitation and approval links private. We prohibit misuse, but cannot guarantee another member will not copy, screenshot, or improperly disclose information.

Location and providers

Current member forms request town or postal-area information, not home street addresses or live GPS. Legacy records may retain earlier address information; contact Support for removal. Town and postal-area details and event venue text are sent to OpenStreetMap's Nominatim service for coordinates. Map tiles load from OpenStreetMap in your browser, exposing your IP address and requested map areas to that provider. Event venues can be precise, so do not post a private home address without permission. The website uses OpenAI/ChatGPT account identity where available. The iPhone app uses Supabase to send email codes and maintain native sign-in sessions. The service uses OpenAI Sites and Cloudflare for hosted processing, database, files, and operational security logs. Providers may process data outside your country. External podcast links lead to services with their own policies.

Photos, caches, and security

Profile and event images are stored with the hosting service and delivered through membership access checks. Some large profile photos are resized; not every upload is re-encoded, so remove sensitive location metadata before uploading. Do not assume metadata is stripped. Previously viewed images may remain in browser or device caches. Authentication, membership checks, and privacy controls reduce risk, but no service guarantees complete security. Report suspected compromise promptly. We assess incidents and provide notices when required by applicable law; disclaimers do not remove these obligations.

Retention and account deletion

Active records are retained to operate the app. Service removal is different from account deletion. Removal ends directory access while the member name, chapter, inviter, approvers, removal date, and removal actors may remain in the membership tree and audit history. Account deletion is available in the iPhone app under More → Delete account and on the website under Privacy controls. Confirmed deletion erases the active profile, contacts, photo, events and images, invitations, votes, reports, agreement receipt, dues card, settings, native identity link, and native sign-in identity; family-tree references are changed to “Deleted member.” A one-way coded deletion receipt is retained to prevent automatic restoration and to prove completion. Information legally required for security, claims, or compliance and provider backups may persist for a limited period. Copies previously downloaded by members cannot be recalled. Contact Support for access, correction, export, objection, or deletion questions.

Disclosures and your rights

Information is shared with members and authorized operators as described above, and providers needed to run the app. We may disclose information as legally required or reasonably necessary to address fraud, threats, or legal claims. Depending on location, you may have rights to access, correct, delete, obtain a copy, restrict or object to processing, withdraw consent, appeal a decision, or complain to a regulator. Contact Support; we may need to verify identity. Do not send passwords or identification documents unless a secure, necessary method has been arranged. Signing does not waive statutory privacy rights.

Device storage, children, and updates

Sign-in providers use mechanisms needed for authentication. The app uses device storage for installation and presentation preferences and may cache static files. It does not intentionally add advertising trackers. Provider practices are governed by their notices. The app is for adults 18 and older; do not submit children's profiles or information. Report a child's information for review and removal. Material changes will be presented for acknowledgement before continued access; any new purpose requiring separate consent will require it. Versioned copies are available to save or print.

Signature statement

I am at least 18, am signing for myself, agree to the Terms of Use, and acknowledge receiving the Privacy Notice. I intend my typed name and submission to be my electronic signature for this agreement.